Privacy Policy

Last updated: 16th October 2025

Bespoke Computing Ltd (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal data in accordance with the UK GDPR and Data Protection Act 2018.

We have developed this Privacy Notice to:

This Privacy Notice also applies to the information about the people who enquire about our services, subsequently go on to use our services and people who use our website.

All of our employees are responsible for maintaining client confidentiality. We provide training and education to all employees and we regularly review our policies and procedures. Our aim is to ensure that you have confidence in Bespoke Computing Ltd and feel comfortable about giving us your information.

If you wish to talk to us about this Privacy Notice and how we collect, use and process personal information – further details on how to contact us are set out later in this document.

We may change this notice from time to time to reflect changes in the law or our privacy practices. However, we will not use your personal information in any new ways without your consent.

What information do we collect about you?

When you engage with this website, enquire about our services, and throughout your relationship with Bespoke Computing Ltd, you may provide personal information to us.  We may also collect certain information about you from others.

This may include some or all of the following pieces of information:

Where we collect personal data from you, we are known as the Data Controller as we decide the purposes for and the means by which the personal data we hold is processed. Where you supply the personal data, we are known as the Data Processor.

Sensitive Personal Data

It may benefit you to notify us of any health condition or disability you have so that we are aware of these conditions and how they affect you. This will allow us to take any reasonable steps to accommodate specific needs or requirements you have when providing our services to you.

This type of information is known under the law as ‘special category information’ (or ‘sensitive personal data’) and we require your explicit consent to process this information.

This data will only be kept as long as it is required for this purpose, or until such time as you notify us you no longer consent to its processing.

How will we use your information?

Your information will be used by Bespoke Computing Ltd to do all of the things that you expect from us and to meet our obligations to you under our terms and conditions.

This will include:

Cookies and Tracking

Bespoke Computing Ltd uses cookies on its websites to store small pieces of information about your experience on our websites.

You can read more about this and opt-out options within our Cookie Policy

Who will we share your information with?

Bespoke Computing Ltd works with carefully selected Service Providers that carry out certain functions on our behalf to support the services provided to you. These may include, for example, companies that help us with technology services or processing payments.

We only share personal data that enables our Service Providers to provide their services and it will always be shared in a secure and appropriate manner.

We may also share personal data with other organisations in the following circumstances:

The UK and other EEA countries provide a high standard of data protection and privacy. However, it may sometimes be required to obtain services from other parts of the world that do not have a similar standard of data protection laws and share your information with them.

If this is necessary, we will require and put contractual commitments and safeguards in place that make sure your personal information is protected to at least UK standards.

How will we keep your information safe and secure?

We know that it is important to protect and manage your personal information. Some of the measures that we have in place for this include:

However, whilst we take appropriate measures to safeguard your personal data in our care, note that we cannot guarantee the security of any personal data that you transfer over the Internet to us.

How long will we keep your information for?

Bespoke Computing Ltd will keep your information for as long as we are providing you with a service or are likely to provide a service as a result of an enquiry that we have received. We will also keep your personal information for a certain period after our business relationship ends.

When determining how long this period will last, we take into account our legal and regulatory obligations, the expectation of data protection regulators and the amount of time we may strictly need to hold your information to carry on our business or defend our rights.

We will also need to keep your information in archived form in order to defend our legal rights. This may be for the period under which legal claims can be made under applicable law. In the UK, this is six years for contractual claims. We have policies and procedures in place to ensure that we delete information no longer needed for any of these purposes.

Your rights relating to your personal data

Under data protection legislation, you have certain rights over your personal information. We generally will not charge you to exercise your rights unless we deem your request to be excessive, repetitive or if the details have already been issued previously.

If you wish to contact us in respect of any of the Rights described below, details on how to contact us regarding this Privacy Notice are set out below. We will respond to your request within one month.

The rights are described below.

Access your data

You have a right to request access to the information Bespoke Computing Ltd holds if we have your personal data. If we do, you have a right to know:

If you want, you can ask for a copy of your information.

Correct inaccuracies and request deletion

Where any of your information is incorrect, you have a right to tell us to correct it promptly. If your data is incomplete, you can ask us to correct this too.

You may have a right to have some or all of the information we hold about you deleted. However, you should be aware that we are required to maintain certain records even after our business relationship ends.

Object to processing

You have the right to restrict the processing of your personal data under certain circumstances, including if you have contested its accuracy and whilst this is being verified by us, or if you have objected to its processing and whilst we are considering whether we have legitimate grounds to continue to do so.

Depending upon the legal basis for which we are using your information, you may be entitled to object. For example, where we are using your information connected with marketing, we will stop if you object. However, if we are using your information to meet legal or regulatory requirements, we may continue to do so even if you object.

Data portability

In certain circumstances, you would be entitled to receive some of your information from us electronically. We can either pass the information to you, or to another person or business where it is practical for us to do so.

Automated Decision Making

You have the right not to be subjected to a decision based solely on automated processing, including profiling. Bespoke Computing Ltd does not process any personal data in this way.

Who to Contact About Your Personal Data

If you require any further information, you may contact the Data Protection Office directly at dpo@bespokecomputing.com or in writing to:

The Data Protection Officer

Bespoke Computing Ltd

Radford House

Stafford Park 7

Telford, TF3 3BQ.

Making a Complaint

If you are not satisfied with our response to any query you raise with us, or you believe we are processing your personal data in a way which is inconsistent with the law, you may complain to the Information Commissioners Office whose helpline number is 0303 123 1113.

Alternatively, you may write to them:

Information Commissioners Office

Churchill House

17 Churchill Way

Cardiff

CF10 2HH.